Privacy Policy

Updated On: October 31, 2025

Introduction

We, at KodePilot (hereinafter collectively referred to as "KodePilot" "Company" "We" "Our" "Us"), are committed to respecting your online privacy and recognize the need for appropriate protection and management of any personally identifiable information you share with us. This Privacy Policy ("Policy") describes how KodePilot collects, uses, discloses and transfers personal information of users through its website and platform. This policy applies to those who visit the Platform, or whose information KodePilot otherwise receives in connection with its services (such as contact information of individuals associated with KodePilot including partners) (hereinafter collectively referred to as "Users"). For the purposes of this Privacy Policy, "You" or "Your" shall mean the person who is accessing the Platform.

By accessing and/or using KodePilot, website or other services, you agree to this privacy policy and the Terms of Use of KodePilot and give consent to the collection, transfer, operation, storage, disclosure and other uses of your information as described in this Privacy Policy. Please do not access or use our services by any means or technology which conceals your actual geo-location or is unable to provide accurate details of the location (for example, use a Virtual Private Network (VPN) to access KodePilot Services).

Types of Personal Information Collected by KodePilot

"Personal information" (PI) - means any information relating to an identified or identifiable natural person including common identifiers such as a name, an identification number, location data, an online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person and any other information that is so categorized by applicable laws. We collect information about you and/or your usage to provide better services and offerings. The Personal Information that we collect, and how we collect it, depends upon how you interact with us. We collect the following categories of Personal Information in the following ways:

• Name, email address, when you sign up for alerts on the Platform
• Information that one would usually include in a resume, including name, contact details including e-mail address and mobile number, work experience, date of birth, educational qualifications, a copy of your resume, etc. when you register on the Platform
• Transaction ID, Mode of payment and errors/status of transaction, transaction amount and/or, date & time information when the user makes any payment on KodePilot using third party payment gateway. We do not collect, store or process any credit card, debit card, banking information, UPI or any other bank account related information
• Information related to the job description or interview you are preparing for
• Information about the services that you use and how you use them, including log information and location information, when you are a user of the services through the Platform
• We may collect your Personal Information such as name, age, contact details, preferences, etc. through surveys and forms, when you choose to participate in these surveys
• When you visit the Platform, we use cookies to automatically collect, store and use technical information about your system and interaction with our Platform
• When you use a device to access the Platform, KodePilot may collect technical or other related information from the device as well as the device location
• To the extent permitted by law, KodePilot may record and monitor your communications with us to ensure compliance with our legal and regulatory obligations and our internal policies
• If you choose to sign in with your social media account to access the Platform, or otherwise connect your social media account with the services of the Platform, you consent to our collection, storage, and use, in accordance with this Privacy Policy, of the information that you make available to us through the social media interface

How KodePilot May Use Your Personal Information

We will only use your personal data in a fair and reasonable manner, and where we have a lawful reason to do so. We may process your Personal Information for the following purposes:

• Providing our services and products to you
• Protecting our Users and providing you with customer support
• We use information collected from cookies and other technologies, to improve your user experience and the overall quality of our services
• Improving the Platform and its content to provide better features and services
• Conducting market research and surveys with the aim of improving our products and services
• Sending you information about our products and services for marketing purposes and promotions
• Sending you information about the job opportunities according to your skillset and work experience
• Preventing, detecting, investigating and taking action against crimes (including but not limited to fraud and other financial crimes), any other illegal activities, suspected fraud, or violations of KodePilot's Terms of Use in any jurisdiction
• To the extent required for identity verification, government sanctions screening and due diligence checks
• Establishing, exercising or defending legal rights in connection with legal proceedings and seeking professional or legal advice in relation to such legal proceedings

Cookie and Other Tracking Technologies

Some of our web pages utilize "cookies" and other tracking technologies. A "cookie" is a small text file that may be used, for example, to collect information about web-site activity. Some cookies and other technologies may serve to recall Personal Information previously indicated by a user. Most browsers allow you to control cookies, including whether or not to accept them and how to remove them.

You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser, but please note that if you choose to erase or block your cookies, you will need to re-enter your original user ID and password to gain access to certain parts of the Platform.

Information Sharing and Disclosure

We restrict access to your Personal Information to employees and/or consultants who we believe reasonably need to know/or that information to fulfil their jobs to provide, operate, develop, or improve our products or services.

KodePilot does not disclose, transfer or share your Personal Information with others except with:

• Our affiliates and group companies to the extent required for our internal business and/or administrative purposes and/or general corporate operations and for provision of services
• Third parties including enforcement, regulatory and judicial authorities, if we determine that disclosure is required to respond to legal process or investigate illegal activities
• In the event of a merger, acquisition, financing, or sale of assets or any other situation involving the transfer of some or all of KodePilot's business assets
• Third party service providers and marketing partners that KodePilot engages to provide services over the Platform on KodePilot's behalf

Third Party Content

Please be aware that the Platform sometimes contains links to other sites that are not governed by this Privacy Policy. Users may be directed to third-party sites for more information, such as advertisers, blogs, content sponsorships, vendor services, social networks, etc.

KodePilot makes no representations or warranties regarding how your information is stored or used on third-party servers. We recommend that you review the applicable privacy statements and policies of each third-party site linked from the Platform to determine their use of your personal information.

Children

To use the Platform, you agree that you must be the minimum age (described in this paragraph below) or older.

The minimum age for these purposes shall be eighteen (18), however if local laws require that you must be older for KodePilot to be able to lawfully provide the services over the Platform to you then that older age shall apply as the applicable minimum age. We do not knowingly collect personal information of individuals under the age of eighteen years. If we get to know that personal information of such individuals is present in our systems, we will delete such information.

Retention of Personal Information

Your Personal Information will not be retained by KodePilot any longer than it is necessary for the purposes for which the Personal Information is processed and/or in accordance with legal, regulatory, contractual or statutory obligations as applicable.

At the expiry of such periods, your Personal Information will be deleted or archived in compliance with applicable laws.

Controlling Your Personal Information

You have the right to invoke your rights which are available to data principals in relation to your Personal Information which is being processed by KodePilot.

a) RIGHT TO WITHDRAW CONSENT

You hold the right to withdraw the consent given to KodePilot to stop and cease processing your personal data.

b) RIGHT TO ACCESS

You, having provided adequate proof of your identity, have the right to request KodePilot to provide, free of charge, a summary of your personal data that KodePilot processes and the manner in which KodePilot processes your personal data.

c) RIGHT TO CORRECTION AND ERASURE

You have the right to request correction of misleading and inaccurate personal data, completion of incomplete data, updating and erasure of your personal data that KodePilot possesses.

d) RIGHT OF GRIEVANCE REDRESSAL

You have the right to have grievance redressal in respect of any act or omission regarding the performance of KodePilot's obligations in relation to your personal data or the exercise of your rights.

e) RIGHT TO NOMINATE

KodePilot allows you the right to nominate another individual who will then be able to exercise your rights on your behalf in the event of your death or incapacity due to unsoundness of mind or infirmity of body.

Confidentiality and Security

The security and confidentiality of your Personal Information is important to us and KodePilot has invested significant resources to protect the safekeeping and confidentiality of your personal data. When using external service providers acting as processors, we require that they adhere to the same standards as KodePilot does. Regardless of where your Personal Information is transferred or stored, we take all steps reasonably necessary to ensure that personal data is kept secure.

We have physical, electronic, and procedural safeguards that comply with the laws prevalent in India to protect your Personal Information. We ensure that appropriate technical and organisational security measures are in place to secure your data.

Changes to This Privacy Policy

KodePilot reserves the right to update, change or modify this Privacy Policy at any time. The Privacy Policy shall come to effect from the date of publication of such update, change or modification.

Disclaimer

KodePilot does not store any account related information or any credit / debit card details. KodePilot shall not be liable for any loss or damage sustained by Users as a result of any disclosure (inadvertent or otherwise) of any information concerning the User's account, credit cards or debit cards in the course of any online transactions or payments made for any products and/or services offered through the Platform.

In case any Personal Information is shared by you with KodePilot, which is not requested by KodePilot during registration, (whether mandatorily or optionally), KodePilot will not be liable for any information security breach or disclosure in relation to such information.